Reserving Event Space on Campus

Commonly-asked questions about reserving rooms and event space on the SUNY Geneseo campus.

How do I reserve a room?

You can book a room and plan your department or organization's event by calling the scheduling office at 585-245-5500, sending an e-mail, or using Geneseo's online room-reservation tool, Virtual EMS (sign-in required).

When can I book the space for my event?

Non-academic space, such as spaces in the College Union, can be booked 12 months prior to the date of your event. However there are some scheduling priorities. Please read our policies for more details.

Can I hold a room, just in case I need it?

Yes. But, if we receive another request for the same space you will be given two weeks to confirm your reservation or you will be asked to confirm or to release that reservation.

How much will my event cost?

Cost depends on the scope and complexity of your event. The Scheduling Office can provide guidance on budgeting for your event. Call us and we will help you understand the different costs associated with your event.

How do I order food?

All food and beverages must be ordered through Campus Auxiliary Services (CAS). CAS has a catering team who are experts at setting up events large and small. Browse their catering menu and contact CAS at 585-245-6259 to discuss your options and place your order. All food orders should be placed at least two weeks prior to the event.

Is it required that I order food through CAS?

Yes. However, under special circumstances a food waiver can be requested. Please contact CAS to request information about food waivers.

Can I rearrange a meeting room to meet my group's needs?

Yes. But, you must return the room to the condition which you found it or there may be costs associated with replacing furniture to its original location.

What do I do if I get to my event and the room is not usable?

If you arrive at your event location and the room is locked or not usable for some reason, please contact the scheduling office at 585-245-5500 (during normal business hours) or the custodian on duty at 585-245-5656 and the appropriate assistance will be provided.